Ethics Committee
This page explains the role of Ethics Committee, appointed by the Executive Committee of the Foundation's Open Council.
The role of the Ethics Committee is to advise, observe and steer the human values upon which Muellners Foundation rests.
Members of the Ethics Committee of the Council of Muellners Foundation are senior lawmakers, distinguished members of judiciary from the democratic governments, ambassadors of peace, leading civil rights activists.
They have had a persistent success in contributing to the humankind, with a major sustainable impact.
The members from the Ethics Council work with following guidelines:
Meetings:
1. The Ethics Committee members shall meet the Executive Committee on an ongoing basis: 1.1 Generally recorded on a monthly basis through an electronic meeting with the Executive Committee, either exclusively or
1.2 When recorded through the member’s presence in the Foundation’s monthly Council meetings, or
1.3 When participating through the Independent Board's private mailing list on any Open Council vote, atleast once in a month.
2. The Ethics Committee members may choose to meet the Executive Committee or other members through an electronic meeting, in addition to the monthly Council meetings, to contribute to their roles and responsibilities.
3. Ethics Committee can convene an electronic meeting, inviting all the Open Council members or all the Foundation's members, to conduct an independent documented review of the Foundation’s initiatives.
The meeting minutes from any convened “Ethics Committee meeting” shall be released to the Executive Committee within 14 days of the meeting.
The Executive Committee reserves the right to reject or accept the meeting minutes and documented reviews of this committee.
Serenity Governance Framework:
4. Muellners Foundation runs itself with a decentralized governance model. Ethics Committee works with the other Council members with respect to the Foundation’s ethics, social values in Foundation's initiatives and projects.
The Executive Committee ratifies the Ethics Committee’s counsel.
The Independent Board then ensures ratification of any amendments to the constitution, governance and steering of the Foundation, based on Executive committee’s counsel.
Consideration:
5. Appointment to this Ethics Committee is pro bono and voluntary in nature. Appointments are generally made for a minimum period of 1 year.
Appointment, Nomination, Removal and Resignation:
Appointment:
6.1 Following members can officially nominate a new or existing member of the Foundation to the Ethics Committee:
6.1 a. An individual member of the Executive Committee or of the Ethics Committee or of the Advisory Committee.
6.1 b. A non Council member can also request a nomination, in the form of community proposal. The Nomination action shall be officially initiated by the only members mentioned in above 6.1 “a”.
6.2 Self nomination by an existing member of one of the Council Committees for his/her/their appointment to the Ethics Committee is not acceptable.
Self nomination by an existing non Council member of the Foundation, for his/her/their appointment to the Ethics Committee is not acceptable. Please read more. 6.3 Once the nomination is accepted by the Nominee, Nominee or the member nominating the nominee, shall file supporting documentations such as nominee's literature, publications, demonstration of social activities on Foundation's Membership Registry.
A Council Resolution "Vote IN" is then scheduled on the Council's mailing list.
Electoral Process for "Vote IN" is conditional to a quorum.
a. Quorum is achieved when a minimum of half of all the Open Council members, participate in the Council Resolution - "Vote IN". b. A decision is received in favour of the Council Resolution - "Vote IN", when majority of all the participating members of the Open Council, vote "+1". E.g: Let's say there are 21 Open Council members.
Atleast 11 members shall participate in the Council Resolution for the "Vote IN" to achieve quorum. This is the qualifying state for the Council Resolution to be logged on Serenity public ledger. For the appointment to be electorally approved, the "Vote IN" should receive atleast half of the total votes(required for quorum), in the favour of this Council Resolution. So, in this example, six (+1) votes of the participating 11 Council members will do the job.😒
6.4 Appointment to the Ethics Committee is publicized on the public facing records of the Muellners Foundation and members are encouraged to link public affiliations to the Foundation.
Removal:
7.1 Members of the Executive Committee or of the Ethics Committee can only officially nominate removal of a member from the Ethics Committee.
7.2 Open Council Resolution - Vote OUT" is considered to be active on the Serenity system, once it is initiated on the Council’s private mailing list.
Electoral Process for "Vote OUT" is conditional to a quorum. a. Quorum is achieved when a minimum of half of all the Open Council members participate in the Council Resolution "Vote OUT". b. A decision is received in favour of the "Vote OUT", when majority of all the participating members of the Open Council, vote "+1". E.g: Let's say there are 21 Open Council members.
Atleast 11 members shall participate in the Council Resolution for "Vote OUT" to achieve quorum. This is the qualifying state for the Council Resolution to be locked on Serenity public ledger. For the removal to be electorally approved for next stage, the "Vote OUT" should receive at least half of the total votes(required for quorum), in the favour of this Council Resolution. So, in this example, six (+1) votes of the participating 11 Council members will do the job.😒
A strong reason for violation of Muellners Foundation’s governing policies and directives must be provided by member(s) initiating the resolution, to support the Council resolution “Vote OUT”.
7.3 Community Referendum: Final removal of a member from the Ethics Committee is subject to a community referendum on the passed Council resolution “Vote OUT”, stated in 7.1 & 7.2 above.
Serenity's Community Referendum is generally accessible by all members of the Muellners Foundation - both Council and its CWC members and non Council members.
Quorum on the Community Referendum for the Council Resolution - "Vote Out" is achieved when 33% (more than 1/3rd) of all the voluntarily organised subscribed members participate. Of the minimum participating members, the Community Referendum stands as Decided when majority of the quorum populace votes in favour of the stated Council resolution “Vote OUT”.
E.g: Let's say there are 1000 Foundation members.
A minimum of 333 members are required to participate in the Community Referendum to achieve quorum. The decision of the Community Referendum depends on a majority(167/333) in favour of, or against the subject of the Referendum. This is the qualifying state for the Referendum to get locked on Serenity public ledger.
8. If a member happens to serve on two Council committees, then this effectively means that two votes are counted for the same member for the Foundation’s Open Council decision proceedings, including on governing protocols for nomination of new members or their removal.
Resignation:
9. A Member's resignation from the Ethics Committee is a voluntary action.
A member can resign from the Ethics Committee by stating the reasons for resignation. The announcement of resignation can be done via electronic email on the Council’s mailing list; [email protected]
Miscellaneous:
10. The Independent Board reserves the right to update the terms and conditions, statutes from time to time, in compliance with the existing rules and regulations of the association, including reserving the right to terminate the appointment to this Council Committee at any time, without notice and without the due electoral process of removal, in the following scenario:
If the member is found convicted of criminal, civil and financial crimes, in any court of competent jurisdiction, across the world, where Foundation has an active presence, either through a legal body representation or an affiliate network.
Read more on the guiding principles & diversity statement of the Foundation here.
Read more about the Foundation’s Code of Conduct here.
11. The statutes of the Foundation and terms and conditions governing its functioning can be found here. The Independent Board reserves the right to dissolve the whole Ethics Committee and initiate constitution of a new Ethics Committee.
12. The Foundation members communicate via cryptographic electronic communications systems, and technology tools licensed with global grants from Google for Non- Profits, Slack, Github, Gitbook, Atlassian, AWS, Microsoft etc. In connection to the electronic meetings convened by members of this committee, Foundation’s IT infrastructure shall be used.
If the meeting took place outside the Foundation’s communications infrastructure, then the meeting minutes must be brought back to the notice of the Executive Committee.
Upon a successful nomination and having received a passed Council Resolution "Vote IN", a new Open Council member should file their supporting documents to Serenity Membership Registry. A private link is generated by Serenity system.
Custodian: Executive Committee
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